Job Title: Bookkeeper
Location: St. Mary’s River Association, Sherbrooke, NS (hybrid position) Employment Type: Part-time
Reports To: Board Treasurer
Position Summary
The Bookkeeper plays a vital role in supporting the financial operations of the St. Mary’s River Association, a nonprofit organization dedicated to the conservation and protection of the St. Mary’s River watershed. This position is responsible for the day-to-day financial management, recordkeeping, and reporting to ensure transparency, accountability, and compliance with funder and regulatory requirements. In addition to the key responsibilities listed they may also be responsible for other financial duties as they occur. The ideal candidate is detail-oriented, organized, maintains confidentiality and comfortable working independently to support a small team and board-led organization.
Key Responsibilities:
1. Financial Record keeping
To apply send your resumes to [email protected]
Job will be posted until filled.
Location: St. Mary’s River Association, Sherbrooke, NS (hybrid position) Employment Type: Part-time
Reports To: Board Treasurer
Position Summary
The Bookkeeper plays a vital role in supporting the financial operations of the St. Mary’s River Association, a nonprofit organization dedicated to the conservation and protection of the St. Mary’s River watershed. This position is responsible for the day-to-day financial management, recordkeeping, and reporting to ensure transparency, accountability, and compliance with funder and regulatory requirements. In addition to the key responsibilities listed they may also be responsible for other financial duties as they occur. The ideal candidate is detail-oriented, organized, maintains confidentiality and comfortable working independently to support a small team and board-led organization.
Key Responsibilities:
1. Financial Record keeping
- Record all income and expenses in the accounting system
- Maintain the general ledger and chart of accounts
- Reconcile bank and credit card statements monthly
- Process bills and reimbursements
- Prepare and issue invoices
- Track and follow up on outstanding receivables
- Process payroll and remit deductions to CRA
- Maintain employee payroll records and submit T4s annually
- Assist in preparing the annual budget
- Track spending against budget and flag variances
- Prepare monthly financial reports for the board & attend board meetings, if required
- Support grant tracking and expense reconciliation for funder reports
- Submit HST rebate claims bi-annually
- Prepare financial information for year-end reporting and annual review/audit
- Maintain organized digital and paper records for all financial documents
- Liaise with the external accountant, Treasurer, and CRA as needed
- Bookkeeping or accounting diploma/certification (or equivalent experience)
- Proficiency with accounting software (e.g., QuickBooks, Sage, or similar)
- Experience with nonprofit or charitable accounting (preferred)
- Strong organizational skills and attention to detail
- Understanding of CRA requirements for charities and payroll (asset)
- Experience preparing financial reports for grants or government programs
- Knowledge of the local community and/or conservation work
- This is a flexible, part-time contract position. The workload will vary depending on the time of month and year, typically averaging between 5 to 20 hours per month. Some months may require more attention (e.g., during payroll periods & year-end), while others may involve minimal activity.
- Hours can be arranged around your schedule, provided deadlines and key responsibilities are met.
- Hourly rate will be competitive and based on experience
- Minimum hourly rate $23
- As this is a contract position, the successful candidate will be responsible for their own taxes and deductions.
To apply send your resumes to [email protected]
Job will be posted until filled.